Time Card Calculator

Track work hours, calculate overtime, and estimate payroll

Weekly Time Card

Day Start Time End Time Break Time Total Hours Notes

Biweekly Time Card (2 Weeks)

Day Date Start Time End Time Break Time Total Hours Notes

Monthly Time Card

Date Day Start Time End Time Break Time Total Hours Notes

About Time Card Calculators

How Time Card Calculations Work

Time card calculators compute work hours and payroll using these steps:

  1. Calculate total hours worked each day (End Time - Start Time - Break)
  2. Apply time rounding if selected (to nearest 15, 30, or 60 minutes)
  3. Sum all hours for the period (week, biweekly, or month)
  4. Separate regular and overtime hours based on threshold
  5. Calculate pay: (Regular Hours × Rate) + (Overtime Hours × Rate × Multiplier)

This ensures accurate tracking of work hours and fair compensation.

Overtime Rules and Regulations

In the United States, overtime rules are governed by the Fair Labor Standards Act (FLSA):

  • Standard overtime: 1.5x pay after 40 hours/week
  • Some states: Daily overtime (e.g., after 8 hours/day in CA)
  • Exempt employees: Not eligible for overtime (salaried)
  • Non-exempt: Must receive overtime pay

Always check your state's specific labor laws as some have stricter requirements than federal law.

Best Practices for Time Tracking

Accuracy

Record your exact start and end times. Even small daily discrepancies can add up significantly over time.

Consistency

Use the same method daily. Mobile apps, digital tools, or paper timesheets should be updated consistently.

Documentation

Keep records for at least 2 years. This protects both employees and employers in case of disputes.

Common Pay Periods

Pay Period Frequency Typical Overtime Common Industries
Weekly 52 paychecks/year After 40 hours Construction, Hospitality
Biweekly 26 paychecks/year After 80 hours Healthcare, Retail
Semimonthly 24 paychecks/year After 86.67 hours Office Jobs, Salaried
Monthly 12 paychecks/year After 160-173 hours Government, Education

Break and Meal Period Laws

Federal law doesn't require breaks, but many states have specific rules:

  • California: 30-minute meal break after 5 hours
  • New York: 30-minute break between 11am-2pm for shifts >6 hours
  • Colorado: 30-minute break for shifts >5 hours
  • Most states: Short (5-20 min) breaks must be paid

Calculating Different Shift Types

Special considerations for various work schedules:

  • Split shifts: Calculate total hours across all work periods
  • Night shifts: May qualify for shift differential pay
  • On-call time: Only counts if employee is restricted
  • Travel time: Usually compensable if during work hours